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The perfect board meeting requires some level of focus. From putting the meeting to order, to apologizing when the time runs out, this kind of organization makes a huge difference. The more people feel that their time and expertise is respected, the more they will be involved in the outcomes of every meeting. Here are some easy tips on how to achieve this.

Start the Meeting at Time

Don’t overbook your board meetings, especially when they’re held in person – you do not want your attendees to be distracted or feel like they are wasting their time. It’s also beneficial to allow your attendees to review the board pack or other materials prior to the meeting, whether it’s a complete board deck or an easier to digest Memo/Notion documents.

Keep to the Agenda

A well-organized structure is the best way to ensure that the board meeting will be productive. It is important to not add any new items to the agenda before the meeting, to have attendees go through the material prior to the meeting, and to establish expectations for each item on the agenda based on the amount of time it must be discussed. This will help the board meet keep the focus on the main topic and avoid tangents.

Ensure that each agenda item has a final goal that is clearly identified – for example, is it to gather information, obtain consensus or reach a decision? This will help keep the meeting productive because you will be able to focus on the main issues and avoid tangents. The distribution of minutes of the board within 24 hours after each meeting will help reinforce the decisions taken and ensure that actions are implemented quickly and efficiently.

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